Frequently Asked Questions

The AAPM Spring Clinical Meeting highlights clinical implementation, problem-solving, and actionable takeaways you can apply immediately in your work.

The meeting's smaller scale encourages meaningful discussions with colleagues, speakers, and vendors, creating networking opportunities that are often harder to find at larger conferences. With extended session formats, limited schedule overlap, and the opportunity to earn continuing education credits, attendees can explore topics in depth without the rush of a large program. The result is a collegial, impactful experience that advances clinical practice, strengthens professional relationships, and supports ongoing career development.

The meeting is ideal for professionals who want to deepen their understanding of clinical applications and discuss the real-world challenges of medical physics practice. Attendees value the meeting for its focused, practical, and approachable atmosphere.

Yes. We offer an on-demand only registration category. On-demand only registrants will have access to session recordings 24 hours after each session. Attendees will have six weeks to complete the evaluation system to obtain continuing education credits. Session recordings will be available for one year.

Please allow up to 24 hours after paying your dues (or receiving pending membership status) for the registration system to recognize your membership. If the member rate is still not available after 24 hours, please email SpringClinical@aapm.org and our team will adjust your rate.

No. All attendees must register for the full meeting.

Cancellations received before the refund deadline of March 12, 2027 are eligible for a refund. Please email SpringClinical@aapm.org. After the deadline, registrations are non-refundable, but may be changed to on-demand only so you can still view the sessions and earn continuing education credits.

Yes. Please make checks payable to AAPM and mail them, along with the registrant's name and a copy of the registration, to:

AAPM
1631 Prince Street
Alexandria, VA 22314

If one check covers multiple items (for example, a registration and membership dues), please include a note so our Accounting team can apply the payment correctly.

Book through the official housing link on the Hotel page, which connects to the group reservation page.

The room block closes on March 19, 2027 at 2:00 PM ET. After that date, availability depends on the hotel's remaining inventory; please contact the hotel directly.

No. Hotel reservations are not cancelled automatically. If you booked through the AAPM room block, please cancel directly with the hotel.

Before the refund deadline, you may cancel your registration for a refund. After the deadline, your registration may be changed to on-demand only. Session recordings are posted within 24 hours of each session and remain available for one year, and you can claim continuing education credits until the evaluation deadline of May 18, 2027.

Yes. On-demand sessions are eligible for CAMPEP-approved MPCEC hours. Please note that MPCEC hours can only be earned while the session evaluation system is open; once it closes, credit is no longer available. MDCB credits are not offered for on-demand viewing.

Log in to the meeting platform via the website with your email address and registration confirmation number. Access instructions are included in the Know Before You Go email; sent approximately one week before the meeting. If you don't see it, please check your spam folder. Recordings are posted 24 hours after each session and remain available for one year.

No. Credits cannot be issued after the evaluation system closes. The 2027 evaluation system closes May 18, 2027.

Yes. Certificates of attendance are issued by request after the meeting ends. Please email SpringClinical@aapm.org.

Upload your poster as a PDF through your Speaker Center using the link in the email sent to presenting authors. If you can't locate the email, please send your abstract ID or a link to your abstract in the online program to SpringClinical@aapm.org and we'll resend it. Please do not email your poster file directly.

Posters are printed. Please bring a hard-copy poster to display onsite and follow the instructions in the Best Poster Competition onsite preparation email.

No. Late abstracts cannot be accepted once the review process is complete. The abstract submission deadline for the 2027 meeting was September 16, 2026.

The live interactive floor plan and the full Exhibitor Buyers Guide will be available soon. Both will also be available on the official conference mobile app.

Yes. Your conference badge must be visible at all times to enter the hall.

Only registered attendees with valid badges are permitted on the exhibit floor. Children under 12 are not allowed in the Exhibit Hall for safety reasons. Children ages 13–17 are permitted when accompanied by an adult. Strollers are not allowed.