On-Site Services
On-Site Registration
Registration is located in the International Ballroom Foyer on the Conference Level of the Hyatt Regency Orlando. All attendees must visit the registration desk upon arrival to pick up their badges. On-site registration will be available.
Hours of Operation
- Friday, March 2012:00 PM – 6:00 PM
- Saturday, March 217:00 AM – 5:30 PM
- Sunday, March 227:30 AM – 5:30 PM
- Monday, March 237:30 AM – 5:30 PM
- Tuesday, March 247:30 AM – 12:30 PM
Career Services
The Career Services Booth connects job seekers and employers in one convenient space. Job seekers can post and share their résumés with potential employers, browse job postings from companies and clinics nationwide, and watch for on-site interview invitations. Employers can display open positions, review candidate résumés, and arrange in-person interviews through the dedicated Interview Room, available on a first-come, first-served basis. This is a great opportunity for meaningful career networking and recruitment during the meeting.
Hours of Operation
- Sunday, July 197:00 AM – 6:00 PM
- Monday, July 207:00 AM – 6:00 PM
- Tuesday, July 217:00 AM – 6:00 PM
- Wednesday, July 227:00 AM – 5:00 PM
Member Resources
The Member Resources Booth offers attendees personalized assistance from AAPM Member Services staff throughout the meeting. Stop by to learn more about AAPM membership and benefits, ask association-related questions, get help finding sessions or exhibitors, or simply connect with the team and say hello.
Hours of Operation
- Sunday, July 197:00 AM – 6:00 PM
- Monday, July 207:00 AM – 6:00 PM
- Tuesday, July 217:00 AM – 6:00 PM
- Wednesday, July 227:00 AM – 5:00 PM
Education & Research Fund Donors Lounge
The Donor Lounge is a welcoming space created especially for individuals who have contributed $100 or more to AAPM’s Education & Research Fund. Step inside to enjoy a cup of coffee, grab a snack, recharge your devices—and connect with fellow supporters who share your passion for advancing medical physics. Whether you’re relaxing between sessions or engaging in meaningful conversations, the Lounge offers a place to unwind and be inspired.
Interested in joining our community of donors? AAPM staff will be on hand to assist with contributions and share how your support helps shape the future of the profession.
Hours of Operation
- Sunday, July 197:00 AM – 6:00 PM
- Monday, July 207:00 AM – 6:00 PM
- Tuesday, July 217:00 AM – 6:00 PM
- Wednesday, July 227:00 AM – 3:00 PM
Health & Wellness
Explore onsite wellness spaces and nearby health resources. Wellness items include a short description, location, and hours. Health items list nearby medical options for urgent needs.
Wellness Reflection / Wellness Room
A calm, low-stimulus space for quiet reflection, rest, or mindfulness breaks during the meeting.
Wellness Quiet Room
A peaceful environment to decompress, recharge, or take a sensory break away from event activity.
Wellness Prayer Room
A multifaith space available for individual or small-group prayer, meditation, or reflection.
Wellness Lactation Room
A private room equipped for nursing parents with comfortable seating and electrical outlets.
Wellness Friends of Bill W.
A confidential space for those seeking peer support and fellowship.
Health Nearby Hospitals & Emergency Departments
Hospitals
- [Hospital A] — ED open 24/7 · Directions · Call
- [Hospital B] — ED open 24/7 · Directions · Call
For life-threatening emergencies, call local emergency services.
Health Urgent Care & Walk-In Clinics
- [Clinic A] — Hours: [Mon–Sun 8:00 am–8:00 pm] · Directions · Call
- [Clinic B] — Hours: [Mon–Fri 9:00 am–6:00 pm] · Directions · Call
Health Pharmacies & 24-Hour Options
- [Pharmacy A] — 24 hours · Directions · Call
- [Pharmacy B] — Open: [7:00 am–11:00 pm] · Directions · Call
- [Pharmacy C] — Inside [grocery/hotel] · Directions · Call
MEALS & BREAKS INCLUDED
Use this quick guide to see which refreshments and meals are provided during the Annual Meeting & Exhibition. Plan your day and make the most of built-in networking time.
Morning Breaks
Lunch
Afternoon Breaks
LOST & FOUND
If you lose or find an item during the Annual Meeting & Exhibition, use the information below for quick assistance. The registration desk can help reunite items with their owners.
Where to Take/Claim Items
- Bring found items to the registration area in the LOCATION of the Vancouver Convention Centre - West.
- Any unclaimed items remaining after 5:00 p.m. on Wednesday, July 22 will be returned to the convention center.
- Posters left on boards on Tuesday in the Exhibit Hall will be moved to the poster retrieval table nearest the poster section.
- Questions? Email AnnualMeeting@aapm.org.
Accessibility — Quick Guide
Explore planning tips, onsite access, and support services to help you navigate Spring Clinical with confidence.
Plan Plan Your Visit
Quick Links
- Meeting Program (sessions, presenters, Wi-Fi, exhibitors, floor plan): Open program
- “Know Before You Go” email arrives about one week prior with reminders and key info.
- Travel & Transportation overview: Visit travel page
- Airport accessibility: Orlando International Airport
- Local ground transport: Comfort Ride Transportation Taxi
- Hotel accessibility details: Hyatt Regency Orlando (Official) · Wheel The World listing
On Site Onsite Accessibility
Registration & Badge Pickup
- Location: International Ballroom Foyer, Hyatt Regency Orlando.
- Need a shorter wait or a seat? Ask any staff member—assistance is available.
Seating & Room Access
- Accessible seating areas are available in all session rooms.
- Let staff know if you prefer front-row, aisle, or companion seating.
Navigating the Venue
- Same level (Conference Level): Join/Therapy, Diagnostic, Exhibit Hall, Speaker Ready Room, Registration Desk.
- Elevators: across from Registration and the Exhibit Hall.
- Welcome Reception: Orchid Room, Level 4 (indoor & outdoor areas).
Support Support & Services
Food & Drink
- Special diets supported: gluten-free, vegetarian/vegan, halal, kosher, allergy-friendly.
- Please note dietary requests during registration.
- Meal schedule & locations: Onsite Food Options
Assistance & Contact
- Ask any staff member on site for directions or help.
- Email the Meetings Team: SpringClinical@aapm.org
Services & Accommodations
- Service animals are welcome in all meeting facilities.
- Scooter/wheelchair rentals are available locally; contact us for guidance.
- If you have a disability, medical condition, or are recovering from injury/surgery, please share needs at least two weeks before the event when possible.