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Sponsorships

Boost Your Brand Visibility

Sponsoring the AAPM | COMP Annual Meeting & Exhibition keeps your brand visible before, during, and after the event, where medical physicists, researchers, and industry professionals gather to collaborate, learn, and drive progress in patient care.

Why sponsor:

  • Targeted reach: Engage directly with practicing medical physicists, dosimetrists, and radiation oncology professionals who influence clinical practice and purchasing decisions.
  • High-value visibility: On-site signage, session sponsorships, and digital placements provide repeated impressions throughout the meeting.
  • Meaningful connections: A focused, collaborative environment makes it easier to start conversations, build relationships, and generate qualified leads.
  • Thought leadership: Highlight innovations, share expertise, and align your organization with the trusted leaders shaping the future of medical physics.
  • Sustained impact: Keep your message in front of attendees with post-meeting visibility through on-demand content and follow-up outreach to maximize ROI.

Ready to explore options? View the sponsorship opportunities below.

Sponsorship Application Sponsorship Opportunities (PDF)

Sponsorship Opportunities

Sponsoring the AAPM | COMP Annual Meeting & Exhibition keeps your brand visible before, during, and after the event, creating focused touchpoints with medical physicists, researchers, and industry professionals who influence clinical practice and purchasing.

Thought Leadership Vendor Showcases & Session Visibility

Vendor Showcases

$2,500 — 30 min (parallel) $5,000 — 30 min (unopposed) $7,500 — 60 min (lunch) Apply by Apr 17, 2026
  • Launch products, present research, or host interactive sessions.
  • Room in Exhibit Hall (up to ~200, rounds) with standard AV.
  • Listed in the Exhibition Track of the Meeting Program; social media promotion.
  • Priority date/time to Corporate Affiliates
  • Applications, speakers, and titles due May 6, 2026
  • The session is not recorded. If you would like to record the session, you are responsible for the expenses.
  • Speaker registration is not included.
  • The attendee list is not provided. You are welcome to use lead retrieval to capture attendance.

30-Second Video Ad (in session rooms)

$2,000 — first ad $850 — second $850 — third Final files due Jun 1, 2026
  • One 30-second ad per session (exclusive placement)
  • Session selection is first come
  • The ad runs before the session starts
  • Ads are recorded and are on-demand for up to one year
  • Audio is encouraged
Attendee Amenities On-Site Visibility & Services

Registration Lanyard

$8,000 — Exclusive
  • Sponsor logo on lanyard (One color)
  • Lanyard production is by AAPM's official registration vendor
  • Artwork approval by AAPM is required

Registration Sponsorship

$10,000 — Exclusive Purchase by Mar 6, 2026
  • Logo on AAPM official registration site and confirmation letters
  • Logo on AAPM on-site registration counters and registration signage

Connection Lounge

$5,000 — Exclusive
  • Exhibit Hall networking lounge with seating and charging tables
  • Logo on hanging sign and table tents

Conference Wi-Fi

$4,000 — Exclusive
  • Logo on Wi-Fi splash screen.

Mobile App

$3,000 — Exclusive
  • Logo on app splash screen and main dashboard.

Hotel Key Cards

$6,000 — Exclusive
  • Exclusive branded key cards
  • Sponsor to handle all production and production costs, and coordination with hotels for distribution
  • AAPM will provide hotel and key card company contacts

Convention Center Branding

Prices vary
  • Column wraps, banners, and other high-traffic placements through the official decorator; advance approvals required.

Digital Signage: Video Walls

Burrard Foyer $3,000/day Burrard Full Conf $13,750 East Lobby $2,000/day East Full Conf $8,750 Limit 5 sponsors each
  • Specs: 1920×1080 JPG/PNG; MP4 1080p 30fps (no audio); landscape.

Digital Signage: Pre-Function Signs

$2,500/day Shared rotation
  • Static or 15s looping video in lobby areas ~every 2–3 minutes; 1920×1080 JPG/PNG or MP4 1080p (no audio).
Communication & Emails Pre-Meeting Email Banners
$2,500 — to ~10,000 members $3,000 — to ~4,600 registrants
  • Skyscraper banner in official pre-meeting emails.
  • Spec: 120×600 px; include your own trackable link (AAPM does not provide open-rate tracking).
  • Banner due two weeks before send date; topics subject to change.
Networking Events Receptions, Lunches, and Breaks

Sunday Exhibit Hall Opening Reception

$4,500 — per sponsor
  • Meter board signage, push notification, website listing.

Monday Best in Physics Reception

$4,500 — per sponsor
  • Meter board signage, push notification, website listing.

Tuesday Poster Reception

$4,500 — per sponsor
  • Meter board signage, push notification, website listing.

Boxed Lunches

$7,000 — Exclusive per lunch
  • Logo and booth number on lunch signage
  • Logo or company name on 2x2 sticker on lunch box
  • Lunch sponsorship available Sunday or Tuesday in the Exhibit Hall

Exhibit Hall Morning Breaks

$2,000 — per sponsor
  • ~9:30 AM breaks on Sun/Mon/Tue; meter board signage and website listing.
New Professional & Student Events Support Early-Career Engagement

New Professional Symposium Reception

$1,500 — per sponsor
  • Logo on meter board; three tickets; recognition as supporter.

Student & Trainee Night Out

$1,000 — per sponsor
  • Logo on signage, website, and student emails
  • Verbal recognition; 1–2 minute speaking opportunity
  • Three tickets to the event

Student & Trainee Luncheon

$1,000 — per sponsor
  • Logo on signage, website, and student emails
  • Verbal recognition; 1–2 minute speaking opportunity
  • Three tickets to the event

Residency Fair

$1,000 — per sponsor
  • Logo on signage, website, and student emails
  • Verbal recognition during Annual Student Meeting
  • First row tabletop at Residency Fair (Part 1 & Part 2)
  • Three tickets to the event
Women Physicist Event Women in Physics Luncheon — Tiered Support
Bronze $300 Silver $500 Gold $2,500 Platinum $10,000 — Exclusive
  • Bronze: 1 ticket; logo on program and opening slides.
  • Silver: 2 tickets; logo on program/slides; literature on each table.
  • Gold: acknowledgement during luncheon; 3 tickets; logo on program/slides; literature on each table.
  • Platinum: recognition as top sponsor; option to be part of program; 10 tickets (one table); logo on program, slides, signage, listed as sponsor on meeting website; literature on each table.
Activations Experiential & Suites

Headshot Lounge

$18,000
  • Placed near sponsor booth when possible; logo on prominent signage; leads for participants who opt in.

AAPM Donor Corner

$15,000 — Exclusive
  • Exclusive branding on signage; recognition online and in materials as E&R Fund supporter; invitation to Leadership Reception.

Exhibitor Meeting Suites

10’×20’ — $5,000 20’×20’ — $8,900
  • 8’ walls with lockable door; standard AAPM Wi-Fi.
  • Carpet, furniture, and power are the sponsor’s responsibility.

Yearly Meeting & Event Sponsorship Packages

AAPM is excited to introduce our new yearly Meeting and Event Sponsorship Packages. These packages provide year-round recognition and brand reach with AAPM members and attendees across the Annual Meeting & Exhibition, Spring Clinical Meeting, and Summer School. Enjoy all benefits offered at each sponsorship level and create a promotional and marketing package tailored to your company’s goals.

Package Level Diamond (Exclusive)
$15,000
  • Diamond sponsor recognition throughout 2026 meeting cycle
  • Official Sponsor of Annual Meeting & Exhibition
  • Invitation and recognition to Annual Meeting & Exhibition Opening and Closing Keynotes
  • Invitation and recognition to the Spring Clinical Meeting Opening and Closing Keynotes
  • Invitation to Annual Meeting & Exhibition Leadership Reception
  • Recognition on AAPM website and all AAPM meeting websites
  • On-site signage and session slides at all AAPM meetings
  • Three Full Conference Registrations for the meeting of your choice
  • Two complimentary pre-meeting emails sent to opt-in attendees for all AAPM meetings (additional emails at a fee)
  • Pre-Attendee registration lists for all AAPM meetings
  • One 30-second ad at the meeting of your choice (Annual Meeting & Exhibition, Spring Clinical Meeting, or Summer School)
  • Sponsor ribbons
Package Level Platinum
$8,000
  • Platinum sponsor recognition throughout 2026 meeting cycle
  • Recognition at Annual Meeting & Exhibition Opening and Closing Keynotes
  • Recognition at the Spring Clinical Meeting Opening and Closing Keynotes
  • Recognition on AAPM website and all AAPM meeting websites
  • On-site signage and session slides at all AAPM meetings
  • Two Full Conference Registrations for the meeting of your choice
  • One complimentary pre-meeting email sent to opt-in attendees for all AAPM meetings (additional emails at a fee)
  • Pre-Attendee registration lists for all AAPM meetings
  • One 30-second ad at the meeting of your choice (Annual Meeting & Exhibition, Spring Clinical Meeting, or Summer School)
  • Sponsor ribbons
Package Level Gold
$5,000
  • Gold sponsor recognition throughout 2026 meeting cycle
  • Recognition at Annual Meeting & Exhibition Opening and Closing Keynotes
  • Logo recognition on AAPM website and all AAPM meeting websites
  • On-site signage and session slides at all AAPM meetings
  • One Full Conference Registration for the meeting of your choice
  • One complimentary pre-meeting email sent to opt-in attendees for the Annual Meeting & Exhibition (additional emails at a fee)
  • Pre-Attendee registration lists for all AAPM 2026 meetings
  • Sponsor ribbons
Contact — AAPM Staff

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