Speaker & Moderator Information — Hero

Become an Exhibitor

The AAPM | COMP Annual Meeting & Exhibition brings together a global community of medical physicists, scientists, and healthcare innovators. Exhibitors have a unique opportunity to connect with professionals advancing the science, education, and clinical practice of medical physics across the United States, Canada, and beyond.

Showcase your products, technologies, and services that support clinical medical physics and radiation oncology — from treatment planning and delivery systems to imaging, dosimetry, safety, software, and education tools. The Exhibitor Prospectus provides full details, including booth options, advertising opportunities, and sponsorship packages designed to help you make a lasting impact.

Why Exhibit?

Why this meeting stands apart:

  • International reach, unified purpose: Engage with clinical and research professionals from both AAPM and COMP communities in a collaborative, cross-border environment.
  • High-impact connections: Build relationships with decision makers, practitioners, and early-career leaders shaping the future of medical physics.
  • Hands-on visibility: Demonstrate your innovations to professionals who directly use and recommend your products in daily clinical practice.
  • Focused engagement: Enjoy unopposed exhibit hours and integrated networking opportunities designed for quality interactions and real results.

The AAPM | COMP Annual Meeting & Exhibition is more than a showcase — it’s where science meets practice, collaboration drives innovation, and partnerships inspire progress in medical physics.

Exhibitor Resources

Exhibitor Prospectus

Learn more about exhibiting at the AAPM | COMP Annual Meeting & Exhibition.

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Exhibit Hall Floor Plan

View the current floor plan.

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See Who is Exhibiting

Take a look at the current exhibitor directory.

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General Space Application

Apply now to become an exhibitor!

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Graduate Education & Residency Program Space Application

Apply now to become an exhibitor!


Note: This is separate from the Residency Fair application.

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Start Up Pavilion Space Application

Apply now to become an exhibitor!

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EXHIBITING INFORMATION

Sales opened for the Annual Meeting & Exhibition booths and sponsorships on September 3, 2025.

  • Applications due: October 15, 2025 (for first round of space assignments)
  • Space assignments sent via email: November 12, 2025
  • Full payment due: April 8, 2026

NOTE: Start-Up exhibitors must submit their application and complete the review process, including an evaluation by the Technical Exhibits Subcommittee, prior to assignment of exhibit space.

Exhibit Space | Table Rental Fees
Display Size
Number of Complimentary Exhibit Staff Registrations Per 10’×10’ / 100 sq ft.
Price
Inline Booth Space (10’×10’)
One Full Conference
Two Exhibit Hall Only Passes
$38 per square foot
Corner Booth (10’×10’)
One Full Conference
Two Exhibit Hall Only Passes
$38 per square foot + $250 per corner
Peninsula Booth (10’×20’)
One Full Conference
Four Exhibit Hall Only Passes
$9,775
Island Booth (minimum 20’×20’)
Two Full Conference
Four Exhibit Hall Only Passes
$38 per square foot + $250 per corner
Two-Story Booth Formations — Cost for 2nd Level (minimum 20’×20’)
N/A
$38 per square foot + $250 per corner
$18 per square foot added
First Time Exhibiting at AAPM (10’×10’)
One Exhibit Hall Only Pass
$2,660
Publisher Booth (10’×10’)
One Exhibit Hall Only Pass
$2,660
Start-Up Booth (10’×10’)
(includes carpet and furnishings)
One Exhibit Hall Only Pass
$2,660
Graduate & Residency Program (10’×10’)
(includes carpet and furnishings)
One Exhibit Hall Only Pass
$850
Additional Exhibitor Personnel Registration Fees:
Exhibitor Full ($840)
Exhibitor Hall Only ($420)

What’s Included

  • 6-foot skirted table • two chairs • one waste basket
  • Unopposed Exhibit Hall hours
  • Full conference exhibitor registration (includes session access, CE credits, lunch tickets, opening reception, Exhibit Hall networking breaks)
  • Complimentary listing and 50-word description on the online platform, conference mobile app, and ExpoCAD online floor plan and directory
  • Complimentary post-show attendee list
  • Company logo included in session room slides
  • Social media toolkit (icons and assets for pre-conference promotion)

Note: Exhibitors are responsible for ordering carpet, furnishings, electrical, internet, and other services. These items can be ordered through the Exhibitor Services Kit available under Exhibitor Information on the meeting website.

Contact — AAPM Staff

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