Speaker & Moderator Information — Hero

Presenter Toolkit

The AAPM | COMP Annual Meeting & Exhibition wouldn’t be possible without our presenters. To give you the best meeting experience, this toolkit brings together tips and resources to help you create accessible, engaging presentations, promote your session, and enjoy a smooth presenting experience. Explore speaker and moderator guidelines, poster information, accessibility best practices, timelines, and quick checklists—all in one place.

Registration requirement: All presenters and program participants—members, nonmembers, and students—must register for the AAPM | COMP Annual Meeting & Exhibition and pay the appropriate registration fees.

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Speakers & Moderators

Guidelines for speakers and moderators.

Temporarily unavailable

Posters

Guidelines for poster set up and presentation.

Temporarily unavailable

Abstract Information

Deadlines, formats, eligibility, and guidance for submitting abstracts.

Available November 11 at 8:00 AM ET

Abstract Submission | Author Homepage

Submit your abstract and manage author details in the submission portal.

Available November 11 at 8:00 AM ET
SRR — AAPM

Speaker Ready Room

The Speaker Ready Room is available to help presenters prepare for their sessions. Speakers can check in, upload or review their presentations, and test slides on conference equipment to ensure everything runs smoothly. Technical staff are available to assist with formatting, updates, and any last-minute adjustments.

Location

Room 208-209, Level 2, Vancouver Convention Centre

Hours of Operation

  • Friday, July 177:00 AM – 6:00 PM
  • Saturday, July 187:00 AM – 6:00 PM
  • Sunday, July 197:00 AM – 6:00 PM
  • Monday, July 207:00 AM – 6:00 PM
  • Tuesday, July 217:00 AM – 6:00 PM
  • Wednesday, July 227:00 AM – 3:00 PM
Dates to Remember

Dates to Remember

Proffered Abstract Submission Site Opens

January 27, 2026

Proffered Abstract & Supporting Data Submission Deadline

Proffered Abstract Disposition Notifications Sent

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Speaker Accessibility Requests

Speaker Accessibility Requests

Speakers and presenters can request accessibility accommodations through Confex, the abstract management system.

Questions at any time? Email accessibility@aapm.org.

How to Request
For Speakers & Presenters (Confex)
Step 1: Open Confex Step 2: Submit Your Request Step 3: AAPM Follow-Up

Where to submit your request

Submit your accessibility request in Confex as part of your speaker or presenter workflow.

Follow-up timeline

  • More than 30 days before the meeting: Contacted approximately 30 days prior.
  • 30 days or fewer before the meeting: Contacted within one week of registration.
Tip: Submit requests as early as possible.

Need help or updates?

Contact accessibility@aapm.org.

Contact — AAPM Staff

Questions?

We’re here to help. Reach out to our team below.