On-Site Services

On-Site Registration — AAPM

On-Site Registration

Registration is located in the International Ballroom Foyer on the Conference Level of the Hyatt Regency Orlando. All attendees must visit the registration desk upon arrival to pick up their badges. On-site registration will be available.

Hours of Operation

  • Friday, March 2012:00 PM – 6:00 PM
  • Saturday, March 217:00 AM – 5:30 PM
  • Sunday, March 227:30 AM – 5:30 PM
  • Monday, March 237:30 AM – 5:30 PM
  • Tuesday, March 247:30 AM – 12:30 PM

MEALS & BREAKS INCLUDED

Use this quick guide to see which refreshments and meals are provided during Spring Clinical. Plan your day and make the most of built-in networking time.

Early Morning Coffee Breaks

Morning Breaks

Lunch

Afternoon Breaks

Welcome Reception

LOST & FOUND

If you lose or find an item during Spring Clinical, use the information below for quick assistance. The registration desk can help reunite items with their owners.

Where to Take/Claim Items

  • Bring found items to the registration desk in the International Ballroom Foyer on the Conference Level of the Hyatt Regency Orlando.
  • Any unclaimed items remaining after 12:30 PM on Tuesday, March 24 will be returned to the hotel.
  • Posters left on boards after 12:30 PM on Tuesday, March 24 will be removed and cannot be returned.
  • Questions? Email SpringClinical@aapm.org.

HEALTH & WELLNESS

Quick resources for on-site wellness and nearby care. Use the details below to find private space, pharmacies, convenience stores, and urgent care while attending Spring Clinical.

Wellness Room

  • Individuals who need a private room for nursing or other personal medical reasons are welcome to use the Wellness Room.
  • Please ask for a key at the AAPM registration desk.

Hospital

Convenience Stores

  • CVS
    9188 International Dr, Orlando, FL 32819 — Open 7 AM – 12 AM
  • Walgreens
    9858 International Dr, Orlando, FL 32819 — Open 24 hours

Pharmacies

  • Walgreens Pharmacy
    7650 W Sand Lake Rd, Orlando, FL 32819
    Mon–Fri: 9 AM – 9 PM (closed 1:30 – 2 PM for meal break)
    Saturday: 9 AM – 6 PM (closed 1:30 – 2 PM for meal break)
    Sunday: 10 AM – 6 PM (closed 1:30 – 2 PM for meal break)
  • CVS Pharmacy
    7599 W Sand Lake Rd, Orlando, FL 32819 — Open 24 hours

Urgent Care / Emergency

Accessibility — Quick Guide (Accordion)

Accessibility — Quick Guide

Explore planning tips, onsite access, and support services to help you navigate Spring Clinical with confidence.

Plan Plan Your Visit

Quick Links

On Site Onsite Accessibility

Registration & Badge Pickup

  • Location: International Ballroom Foyer, Hyatt Regency Orlando.
  • Need a shorter wait or a seat? Ask any staff member—assistance is available.

Seating & Room Access

  • Accessible seating areas are available in all session rooms.
  • Let staff know if you prefer front-row, aisle, or companion seating.

Navigating the Venue

  • Same level (Conference Level): Therapy, Diagnostic, Exhibit Hall, Speaker Ready Room, Registration Desk.
  • Elevators: across from Registration and the Exhibit Hall.
  • Welcome Reception: Orchid Room, Level 4 (indoor & outdoor areas).
Support Support & Services

Food & Drink

  • Special diets supported: gluten-free, vegetarian/vegan, halal, kosher, allergy-friendly.
  • Please note dietary requests during registration.

Assistance & Contact

Services & Accommodations

  • Service animals are welcome in all meeting facilities.
  • Scooter/wheelchair rentals are available locally. Some options include: Cloud of Goods and Buena Vista Rentals
  • If you have a disability, medical condition, or are recovering from injury/surgery, please share needs at least two weeks before the event when possible.
Contact — AAPM Staff

Questions?

We’re here to help. Reach out to our team contact below.