Speaker & Moderator Information — Hero

Sponsorships

Boost Your Brand Visibility

Reach the clinicians, innovators, and decision-makers who matter most. Sponsoring AAPM’s Spring Clinical Meeting keeps your brand front and center before, during, and after the event, where clinical medical physicists learn, connect, and choose solutions that improve patient care.

Why sponsor:

  • Targeted reach: Get in front of practicing clinical physicists, dosimetrists, and radiation oncology leaders who influence purchasing and practice.
  • High-value visibility: On-site signage, session tie-ins, and digital placements provide repeated impressions across the meeting lifecycle.
  • Stronger connections: A smaller, clinically focused forum makes meaningful conversations and qualified leads easier to spark.
  • Thought leadership: Showcase innovations, share expertise, and position your team as trusted partners through spotlight opportunities.
  • Lasting momentum: Exposure continues after the meeting through on-demand content and follow-up channels, maximizing ROI.

Ready to explore options? View the sponsorship opportunities below.

Sponsorship Application Sponsorship Opportunities (PDF)

Sponsorship Opportunities

Reach clinical medical physicists, dosimetrists, and decision makers who shape purchasing and practice. Sponsorship at the Spring Clinical Meeting keeps your brand visible before, during, and after the event while creating focused touchpoints for meaningful conversations and measurable results.

Thought Leadership Vendor Showcase - Lead with Insight
$4,000 / 30-min session Commit by Jan 21

Showcase your expertise in a dedicated 30-minute presentation. Position your company as a thought leader, highlight new solutions, and connect directly with clinical medical physicists in a focused, low-distraction setting.

Sponsorship Includes

  • One 30-minute session (product messaging allowed; subject to AAPM approval)
  • Listing in the Meeting Program
  • Promotion in AAPM social media
  • Signage and verbal recognition

Details

  • Sessions are not recorded
  • Vendors may not attend other vendor sessions
  • Limited slots - first come, first served
Attendee Amenities Badge Lanyards
$3,750 - Exclusive Contract & Logo due Feb 3
  • Company name or logo on lanyard
  • ½" polyester double bulldog clip lanyard with plastic convenience release
  • Includes one-color silkscreen imprint
Digital Exposure Banner Ad in Pre-Meeting Email
Prices Vary

Precision placement with high engagement - put your brand in the inboxes that matter.

Sponsorship Includes

  • Skyscraper banner included down the side of the message
  • Spec: 120px (w) × 600px (h)
  • Reach a focused audience of clinical medical physicists and decision influencers
  • Align with essential meeting updates attendees rely on
  • Encouraged: include a trackable link (AAPM does not provide open-rate tracking)
$2,000 per email

To all AAPM Members

$3,000 per email

To all Registered Attendees (one sponsor per email)

Topics subject to change. Applications and banners due two weeks prior to email date.

Session Visibility 30-Second Video Ad
$1,875 first ad $850 second $850 third Submit by Feb 14

Targeted audience • Exclusive placement • Extended reach

  • Exclusive placement: one exhibitor ad per session
  • Runs before live and on-demand content
  • Visibility up to 12 months post-meeting
  • Sound-enabled, 30-second format
  • Exhibitor selects sessions to sponsor

Ads remain on the platform for one year after the meeting. All attendees have access to recorded sessions.

Ad content due: March 3. First-come, first-served by session.

Networking Events Welcome Reception & Premium Island Booth Package
$6,250 - Premium + Exclusive

Own the opening moment. Combine prime island booth placement with exclusive Welcome Reception sponsorship for maximum first-night visibility.

What’s Included

  • Premium island booth space (enhanced visibility)
  • Exclusive Welcome Reception sponsorship
  • Logo and booth number on event signage in high-traffic areas
  • Your brand on drink tickets
  • 10 drink tickets to distribute to prospects and customers
Networking Events Welcome Reception
$3,750 - Exclusive

Be the first social touchpoint of the meeting. As the exclusive sponsor, your brand is front and center as attendees connect and reconnect.

Includes

  • Logo and booth number on event signage in high-traffic areas
  • Optional QR code to drive traffic to your booth or promo page
  • Your brand on drink tickets
  • 10 drink tickets to distribute to prospects and customers
Food & Beverage Lunch Sponsorship
$3,750 / day - Exclusive

Fuel the meeting. Feature your brand. Exclusive lunch-hour visibility in the Exhibit Hall.

  • Branded signage with logo, booth number, and optional QR code
  • 30-second video ad played in all session rooms immediately following lunch
  • Recognition in meeting materials
  • One sponsor per lunch day
Food & Beverage Morning or Afternoon Break Sponsorship
$1,750 / break 10:00 AM or 4:00 PM

Connect at peak downtime. Put your brand where attendees pause and recharge.

  • Branded signage with logo and booth number at break station(s)
  • Optional QR code to drive engagement
  • Recognition in meeting materials

Yearly Meeting & Event Sponsorship Packages

AAPM is excited to introduce our new yearly Meeting and Event Sponsorship Packages. These packages provide year-round recognition and brand reach with AAPM members and attendees across the Annual Meeting & Exhibition, Spring Clinical Meeting, and Summer School. Enjoy all benefits offered at each sponsorship level and create a promotional and marketing package tailored to your company’s goals.

Package Level Diamond (Exclusive)
$15,000
  • Diamond sponsor recognition throughout 2026 meeting cycle
  • Official Sponsor of Annual Meeting & Exhibition
  • Invitation and recognition to Annual Meeting & Exhibition Opening and Closing Keynotes
  • Invitation and recognition to the Spring Clinical Meeting Opening and Closing Keynotes
  • Invitation to Annual Meeting & Exhibition Leadership Reception
  • Recognition on AAPM website and all AAPM meeting websites
  • On-site signage and session slides at all AAPM meetings
  • Three Full Conference Registrations for the meeting of your choice
  • Two complimentary pre-meeting emails sent to opt-in attendees for all AAPM meetings (additional emails at a fee)
  • Pre-Attendee registration lists for all AAPM meetings
  • One 30-second ad at the meeting of your choice (Annual Meeting & Exhibition, Spring Clinical Meeting, or Summer School)
  • Sponsor ribbons
Package Level Platinum
$8,000
  • Platinum sponsor recognition throughout 2026 meeting cycle
  • Recognition at Annual Meeting & Exhibition Opening and Closing Keynotes
  • Recognition at the Spring Clinical Meeting Opening and Closing Keynotes
  • Recognition on AAPM website and all AAPM meeting websites
  • On-site signage and session slides at all AAPM meetings
  • Two Full Conference Registrations for the meeting of your choice
  • One complimentary pre-meeting email sent to opt-in attendees for all AAPM meetings (additional emails at a fee)
  • Pre-Attendee registration lists for all AAPM meetings
  • One 30-second ad at the meeting of your choice (Annual Meeting & Exhibition, Spring Clinical Meeting, or Summer School)
  • Sponsor ribbons
Package Level Gold
$5,000
  • Gold sponsor recognition throughout 2026 meeting cycle
  • Recognition at Annual Meeting & Exhibition Opening and Closing Keynotes
  • Logo recognition on AAPM website and all AAPM meeting websites
  • On-site signage and session slides at all AAPM meetings
  • One Full Conference Registration for the meeting of your choice
  • One complimentary pre-meeting email sent to opt-in attendees for the Annual Meeting & Exhibition (additional emails at a fee)
  • Pre-Attendee registration lists for all AAPM 2026 meetings
  • Sponsor ribbons
Contact — AAPM Staff

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